Payroll Recruitment Management

Web-based automated system for Recruitment process. It helps your recruiters and recruitment Managers to easily manage the candidate resumes, posts jobs to various sources, shortlist eligible candidates, manage candidate Interviews and send offer letters.

Recruitment Process Master
Admin can define all the recruitment process that the organization follows to recruit the candidate. And create a pre-defined template form of questions; that needs to be asked or to be considered while taking the subsequent interviews.

 

Recruitment Application

Admin/Department Manager/HR can raise the application of recruitment with required details. Admin/HR can analyse the application and post it on website.

HR/Admin can decide the interview panel for each recruitment process individually and rating for each process with interview date and time.

Selected interviewers will receive alert and can give rating according to the performance of candidate on interview day from their respective logins. Unique job code for each job posted will be created.

 

Recruitment Posted Details

Tracking the status of job viz. number of resumes/applicants for corresponding job and number candidates short listed for each. The job which has been posted will be visible on website from the decided starting date to job closing date.

 

Resume Import

If company wants to consider walk – in applicants or has allocated posting requirements to any consultancy then, in order to add such candidates to the system ,just import them from an excel format.

Posted Resume Collection

Heart of recruitment module contains all resume data for each job application and status of all candidate those who applied or those have been rejected in any process for future references. Resumes can be filtered according to the requirements with advance filter options. HR/Admin can directly shortlist the candidate/s and call them for interview. Candidates will be given notification via email or SMS.

Candidate Details

Status of each candidate who has been short listed for interview will be shown along with the rating given by the interviewer/s for each process. The remuneration and employment details of those candidate/s who have successfully completed the all the recruitment process will be decided.

Candidate Finalization Details 

After all employment details are done candidate can be finalized to be added as employee in the system.

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Leave Management Software

Leave Management Software can manage the details of various leaves that company provides. All details pertaining to the leave can be added viz. if leave is paid, encash able , carry forward days, minimum and maximum limit of days that can be assigned in this type of leave.

Leave Details
Grade wise assigning leaves. Multiple leaves can be assigned to single grade and multiple grades can be assigned single leave. The employees of the grade would be only able to enjoy those leaves which have been assigned to their grade.

Leave Opening
Employees can be assigned leave opening days according to the effective date grade wise or leave wise. The number of leaves assigned to employees will be according to the minimum and maximum leave days decided in the leave master.

Leave Application
Employees themselves or employee supervisor/ HR on behalf of employee can apply for leave. Employees will only be benefited with leaves assigned and leaves assigned to them. Employees leave days will reduce according to the leave days and type of leave taken. Employee/s won’t be able to apply for leave if his/her leave balance is zero. Leave application in admin side will show only those whose application status is pending.

Leave Approval
Admin/supervisor/HR can approve/reject pending leave applications with updations wherever required. The status of leave will change to approve/reject accordingly.

Leave Updates
Admin/HR can edit or update those leave which has been already approved. In case employee reduces or increases his leave period. Changes in leave balance will be done automatically.

Leave Cancellation
This module is effective only if employee has applied for leave yet he/she has come to office i.e. his attendance detail shows him/her as present for that day which was supposed to be a holiday. Admin can approve it according to the attendance detail. The leave balance will be rolled back for that number of days.


Leave Carry Forward
Leave can be carried forward for the month or year selected for employee/s.

Leave Encashment
Leave encashment application, which employee has applied from his ESS login. Admin can approve or reject the application.

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Online Payroll & HRMS Software

Online Payroll-HRMS is an ideal system which helps to manage the employee and other organizational details of the organization. This system binds entire journey of the organization and its employee in an efficient way.

The purpose of this document is to identify, analyze and define the needs of the  features and functionalities in every level of Online Payroll System.

The  document  highlights  the  features  present  in  the  system  and upcoming features in the system.

This document will freeze the modules of Payroll-HRMS System to be implemented.

The  system  is  simple  and  effective  that  provides  employer  every  details pertaining to his organization accurately and confidently tracks every aspect of employees or contract workers.

HRMS Software The proposed system is an efficient system which handles the job of HR by providing all  the updates about the organization, employees working in the organization and applicants willing to join the organization,training employees or new joinees and appraisal of employees.

The employees working in the organization can view their upgrade in their performance in form of chart and appraisal and can post and reply request.

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Desktop Payroll Feature Overview

 

Feature Overview

Web Payroll eHRfunctionality: Which is a browser based application that automates processes covering the entire employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers, appraisals and salaries, skills mapping and training.

Web Payroll Employee Self Service Portal:A Unified Interface for all Employees for Self Service related activities Applying for Leave, Applying for Leave, Viewing the Training .It is a place for the top management to communicate directly with the employees, publishing Holidays of the month, Birthday and Seasonal Greetings, Get opinions from the Employees access mail. Send messages to others.

Web PayrollTime & Attendance :Reduce pay corrections by automating time collection and enforcing rules and Apply defined calculation rules for overtime, stat pay and shift differentials and Review Work Sheet of each employee as per project and work type. Also get reports of CTC as per Employee or Project 

Our portals stitch together all elements that are important for your organization and present them with such

Ease of navigation and simplicity of user-interface that creating a buy-in from the users is never a problem.

Save time and money by reducing your employee presence management administration, lowering your operating costs and get accurate web payroll.

Free Trial  Desktop Payroll 
http://www.payrollsoftware.co.in/downloads.html

Functionality Key Modules

¨       Employee Information Management

¨       Leave Management System

¨       Time Management System

¨       Payroll Management System

¨       HRD Procedures

¨       Reimbursement Management

¨       Employee Transfer, Promotions & Increments

¨       Project And Job Work Detail Management

¨       Employee Self Service Portal

¨       Email Notification and verification

¨       Reports 

EMPLOYEE PROFILE
▪    Employee Joining Information.  
▪    Probation Confirmation details.
▪    Employee Profile.  
▪    Employee Current position and job profile.
▪    Family background details.  
▪    Employee Local address and References details.
▪    Employee Emergency address and contact person details.  
▪    Employee Qualification and experience details.
▪    Asset issue to employee.  
▪    Documents submitted by employee.
▪    Employee Immigration information   
▪    Assets given to employee.
▪    Employees NCFM Exam Details.  
▪    Employee Training details.
▪    Employee History   
▪    Holidays Info (Fixed / Non-fixed)

LEAVE MANAGEMENT SYSTEM
  ▪    User Defined Leave types e.g. PL,SL   
▪    Leave Balance Details
▪    Leave Application
▪    Leave Approvals
▪    Leave rules   
▪    Monthly / Yearly Leave Carry Forward
▪    Indemnity, air ticket 

TIME MANAGEMENT SYSTEM
▪    Late Coming, Early going, Absence due to travel on Duty etc.   
▪    Employee Shift Manage
▪    Overtime Details   
▪    Overtime on Overtime
▪    Manual Attendance done By Employee details   
▪    Monthly / Yearly Leave Carry Forward
▪    Week of Adjustment (employee wise)

PAYROLL MANAGEMENT SYSTEM

       ▪    User defined Salary Heads    

       ▪    Professional Tax Slab

       ▪    Pay slip Generation    

       ▪    Salary formula

       ▪    Create your own Salary Structures    

       ▪    Taxation, form 16,PayE, PF & ESIC ( as per Local region it will vary)

        

      HRD PROCEDURES
▪    Final Settlement  
▪    Superannuation
▪    Appraisal Process   
▪    New Recruitment
▪    Training Module   
▪    MIS Reporting

 RECUIRTMENT MANAGEMENT (optional)
        ▪    New Requisition   
▪    Resume collection and Filter
▪    Job Opening  
▪    Interview Process defining
▪    Finalization of Candidate                                   
▪    Confirmation and Offer Letter
▪    To do in out entry  
▪    Event Posting and viewing
▪    Leave Applications  
▪    Leave Status
▪    Loan Applications  
▪    Loan Status
▪    Attendance Regularization  
▪    Change Shift
▪    Claim   
▪    Pay slip 

  TRAINING MODULE
     ▪    Training Master
▪    Training provider
▪    Notification of trainee  
▪    Approval of Training HR/ HOD
▪    Feedback Trainee and Trainer    
     
  EMAIL NOTIFICATION AND VERIFICATION
▪    Notification of employee Info update  
▪    Contain Inbox, My messages in user portal
▪    Notification of increment, Leave etc  
▪    Send mail , greeting from user portal
▪    Email salary pay slip  
▪    Remainder for NCFM , Probation

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Payroll Report

Payroll Software System will generate the various reports that can be viewed and export in different formats like PDF, Word, Excel, XML, and Editable RTF. Reports can also be generated by selecting branch, grade, department, designation, status.In addition to that it also provides the facility of grouping the records.

 

Following are the some of the important Reports of the system:

Employee Reports

•   Employee List
•   Employee CTC Detail
•   Employee Shift change Report
•   Left Employee History
•   Increment amount reports.
•   Promotion -to view Promotion details of Employees. Facility to select  date Periods.
•   Re-designation Reports of re-designation of employees.
•   Transfer Reports on Employee transfers.

Attendance Report

•   Employee In/Out summary
•   Late Mark summary Details
•   Attendance Register

Leave Reports

•   Leave Approval Report
•   Leave Balance Report
•   Yearly Leave Summary Report

Loan / Advance and Salary Report

•   Loan Reports
•   Salary Slip
•   Salary Register with Allowance/Deduction
•   Yearly Salary summary
•   Employee Overtime Report
•   Employee Advance Report
•   Settlement Report
•   Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and Bonus Report
•   MIS Reports

Recruitment Detail Reports

•   Recruitment- applicant wise
•   Extensive Recruitment Related summary

Training Reports

•   Training Calendar Report on Training calendar - list of trainings scheduled date wise.
•   Training Record Report on Training Details
•   Training Feedback Report on Employee feedback of trainings attended.
•   Supervisor Feedback
•   Employee skill

Letters
These are various letters that a company issues to its Employees  Offer letters, Appointment letters, Increment Letter, Disciplinary Letters, warning letters , Exit letters etc

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