Call Us : +91 88660 68968

Welcome to our Online Payroll Software Blog

Online Payroll-HRMS is an ideal system which helps to manage the employee and other organizational details of the organization. This system binds entire journey of the organization and its employee in an efficient way. Payroll Software system is simple and effective that provides employer every details.

The purpose of this document is to identify, analyze and define the needs of the features and functionalists in every level of Online Payroll System. The document highlights the features present in the system and upcoming features in the system. This document will freeze the modules of Payroll-HRMS System to be implemented.

Friday, 7 December 2012

Employee Information Management

Employee Information Management

Employee Information Management can manage all details of employee starting from his professional detail, personal details, contact details, Immigration, Experience, Asset, Allowances, and Insurance.

Employee Increment:-
User can Add/View the increment details of all employees working in the organization as well as of employees who have previously worked in the organization.

Employee Transfer / Deputation:-
Transfer and deputation details of employees can be added and viewed from here. The effect of transfer and deputation will be seen in salary generation.

Grade Wise Allowance:-
Either all employees of the grade or few employees can be assigned allowance, multiple allowance of can be assigned to single or multiple employees of a grade. The effect of allowance increment/deduction mode can be in % or major currency that company uses with either increment or deduction type (as per entry in master).

Employee Week Off:-
Employees can be assigned week off individually or multiple according to the search criteria. The effect of week off will be seen in leave and salary modules.
If employee/s is/are not assigned week off then the week off of the branch that they belong to would be considered for further calculation.
If employee/s don’t have both; individual or branch wise week off assigned then the general week off of the company would be considered.

Half Week Off :-
Employees can be assigned half week off and alternative half week off which will be effected in leave and salary calculation.

Employee In/Out :-
Employees In/Out attendance can be obtained automatically from the attendance device, which is integrated with the system. There by giving accurate details of employee attendance time. Admin can add/edit the attendance details of employee in case employee/s forgot to punch onto attendance machine, with proper comments In/Out date and time.
The effect of In/Out entry will be seen in salary generation according to the branch wise setting done for the late or early entry/exit, overtime.

Employee Shift Change :-
Employees are assigned shift in the employee master, but in case if the shift of employee/s changes then it can be done in this module. Temporary shift details can also be assigned to the employee/s.

Employee Warning Details :-
Details of any employee if given warning for misconduct, late coming etc can be added. Warning type will be fetched from the master entry of type of warning.


Payroll Recruitment Management

Web-based automated system for Recruitment process. It helps your recruiters and recruitment Managers to easily manage the candidate resumes, posts jobs to various sources, shortlist eligible candidates, manage candidate Interviews and send offer letters.

Recruitment Process Master
Admin can define all the recruitment process that the organization follows to recruit the candidate. And create a pre-defined template form of questions; that needs to be asked or to be considered while taking the subsequent interviews.


Recruitment Application
Admin/Department Manager/HR can raise the application of recruitment with required details. Admin/HR can analyse the application and post it on website.
HR/Admin can decide the interview panel for each recruitment process individually and rating for each process with interview date and time.
Selected interviewers will receive alert and can give rating according to the performance of candidate on interview day from their respective logins. Unique job code for each job posted will be created.
Recruitment Posted Details
Tracking the status of job viz. number of resumes/applicants for corresponding job and number candidates short listed for each. The job which has been posted will be visible on website from the decided starting date to job closing date.
Resume Import
If company wants to consider walk – in applicants or has allocated posting requirements to any consultancy then, in order to add such candidates to the system ,just import them from an excel format.

Posted Resume Collection
Heart of recruitment module contains all resume data for each job application and status of all candidate those who applied or those have been rejected in any process for future references. Resumes can be filtered according to the requirements with advance filter options. HR/Admin can directly shortlist the candidate/s and call them for interview. Candidates will be given notification via email or SMS.

Candidate Details
Status of each candidate who has been short listed for interview will be shown along with the rating given by the interviewer/s for each process. The remuneration and employment details of those candidate/s who have successfully completed the all the recruitment process will be decided.

Candidate Finalization Details 
After all employment details are done candidate can be finalized to be added as employee in the system.

Salary Management Software

Salary Software will calculate and display the working hours and OT (Over Time) hours of selected employee on the daily basis. Admin can modify the OT hours that is to be approved and save the details which will calculated in the salary.

Bonus Details
Admin can give bonus amount to any employee as per company norms. Admin can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on basis of percentage.

Performance Details
Admin can give performance points to any employee as per the data from performance master.  

Advance Details
Admin can manage the advance details of any employee. Admin can enter the amount to be given as advance to the employee which will be reflected in his next salary generation.
Monthly Salary
Based on Monthly Attendance – present / absent – salary is processed. System will automatically calculate salary of employee on basis of In/Out entries, approved OT’s, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that employee for selected month and year. After saving the record, it will display the net amount of salary that is to be paid to employee.
Manually Salary
System will calculate the salary of selected employee on selected month and year on the basis of details entered by admin manually.
Salary Daily
System will calculate the salary of selected employee on selected month and year on the basis of details entered by admin manually.
Salary Settlement
This is module is effective when the employee is given increment, however he/she is yet to be given the increment amount. Admin can use this module to track and add all salary settlements.
Full and Final Settlement
System will automatically calculate pending dues, leaves, loan, assets and any outstanding salary in case employee leaving the company or organization.
Payment Process
If employee salary is to be given by cheque then system will display that employee/s. Admin can enter the cheque details that is given to the employee/s.
Month Lock
Once all the salary procedures of any particular month are done it

Leave Management Software

Leave Management Software can manage the details of various leaves that company provides. All details pertaining to the leave can be added viz. if leave is paid, encash able , carry forward days, minimum and maximum limit of days that can be assigned in this type of leave.

Leave Details
Grade wise assigning leaves. Multiple leaves can be assigned to single grade and multiple grades can be assigned single leave. The employees of the grade would be only able to enjoy those leaves which have been assigned to their grade.

Leave Opening
Employees can be assigned leave opening days according to the effective date grade wise or leave wise. The number of leaves assigned to employees will be according to the minimum and maximum leave days decided in the leave master.

Leave Application
Employees themselves or employee supervisor/ HR on behalf of employee can apply for leave. Employees will only be benefited with leaves assigned and leaves assigned to them. Employees leave days will reduce according to the leave days and type of leave taken. Employee/s won’t be able to apply for leave if his/her leave balance is zero. Leave application in admin side will show only those whose application status is pending.

Leave Approval
Admin/supervisor/HR can approve/reject pending leave applications with updations wherever required. The status of leave will change to approve/reject accordingly.

Leave Updates
Admin/HR can edit or update those leave which has been already approved. In case employee reduces or increases his leave period. Changes in leave balance will be done automatically.

Leave Cancellation
This module is effective only if employee has applied for leave yet he/she has come to office i.e. his attendance detail shows him/her as present for that day which was supposed to be a holiday. Admin can approve it according to the attendance detail. The leave balance will be rolled back for that number of days.

Leave Carry Forward
Leave can be carried forward for the month or year selected for employee/s.

Leave Encashment
Leave encashment application, which employee has applied from his ESS login. Admin can approve or reject the application.

Appraisal Management Software

Appraisal Module 
Payroll Software Offers 360° feedback tracking leads to dramatically more useful and actionable feedback for the appraisal, with resultant hugely enhanced behaviour and Performance improvement.
Rating Master
Define rating with value. Rating with the maximum will be considered the highest rating.

Goal Master
Define master for all goals in the organization with start and end date.

Appraisal General Setting
Decide appraisal for employees; in how many months appraisal of employees having basic salary greater than the decided should be invoked. Admin can decide performance question for employee and his/her supervisor separately.

Skill General Setting
Admin can decide rating for each skill (obtained from skill master) and minimum and maximum rate (obtained from rate master).

Assign Goal
Assign goal (from goal master) to employee/s with start date and end date of completion of goal.

Employee Skill Rating
Rate the employee’s skill which would be helpful while giving appraisal.

Initiate Appraisal Here all employees whose appraisal has to be done will be displayed. If any additional employee needs to given appraisal he/she can be added to the appraisal list. Appraisal notification will be sent to employee and his/her supervisor. Employee and supervisor can fill the question details assigned to them (ref 4.3.3) to check their performance. 

Appraisal ApprovalAdmin can check the feedback/score of employee for appraisal and decide the amount to be given as increment.

Training Management Software

Training Module can Identification of training needs and developing skills & competencies of employees is an important part of Talent Management.

Training Master
Create  master  for  all  training  that  organization  commit  /conducts  for  their betterment of their employees or for new joinees.

Training Provider
If training is conducted by external source then the details of the external provided can be entered here.

Training Plan
All details regarding the training to be conducted viz. date, time venue, budget, candidates participating, alert to each participant irrespective of branch, department etc can be decided here.

Training Calendar
Calendar that shows all the upcoming training scheduled.

Training Feedback
Feedback  given  by  the  participants’  supervisor  based  on  their  performance  in training conducted with their performance chart.

Training History
Shows history of all training conducted and score of each participant/s.

Online Payroll & HRMS Software

Online Payroll-HRMS is an ideal system which helps to manage the employee and other organizational details of the organization. This system binds entire journey of the organization and its employee in an efficient way.

The purpose of this document is to identify, analyze and define the needs of the  features and functionalities in every level of Online Payroll System.

The  document  highlights  the  features  present  in  the  system  and upcoming features in the system.

This document will freeze the modules of Payroll-HRMS System to be implemented.

The  system  is  simple  and  effective  that  provides  employer  every  details pertaining to his organization accurately and confidently tracks every aspect of employees or contract workers.

HRMS Software The proposed system is an efficient system which handles the job of HR by providing all  the updates about the organization, employees working in the organization and applicants willing to join the organization,training employees or new joinees and appraisal of employees.

The employees working in the organization can view their upgrade in their performance in form of chart and appraisal and can post and reply request.

Desktop Payroll Feature Overview


Feature Overview
Web Payroll eHRfunctionality: Which is a browser based application that automates processes covering the entire employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers, appraisals and salaries, skills mapping and training.

Web Payroll Employee Self Service Portal:A Unified Interface for all Employees for Self Service related activities Applying for Leave, Applying for Leave, Viewing the Training .It is a place for the top management to communicate directly with the employees, publishing Holidays of the month, Birthday and Seasonal Greetings, Get opinions from the Employees access mail. Send messages to others.
Web PayrollTime & Attendance :Reduce pay corrections by automating time collection and enforcing rules and Apply defined calculation rules for overtime, stat pay and shift differentials and Review Work Sheet of each employee as per project and work type. Also get reports of CTC as per Employee or Project 
Our portals stitch together all elements that are important for your organization and present them with such
Ease of navigation and simplicity of user-interface that creating a buy-in from the users is never a problem.

Save time and money by reducing your employee presence management administration, lowering your operating costs and get accurate web payroll.

Free Trial  Desktop Payroll

Functionality Key Modules
¨       Employee Information Management
¨       Leave Management System
¨       Time Management System
¨       Payroll Management System
¨       HRD Procedures
¨       Reimbursement Management
¨       Employee Transfer, Promotions & Increments
¨       Project And Job Work Detail Management
¨       Employee Self Service Portal
¨       Email Notification and verification
¨       Reports 

▪    Employee Joining Information.  
▪    Probation Confirmation details.
▪    Employee Profile.  
▪    Employee Current position and job profile.
▪    Family background details.  
▪    Employee Local address and References details.
▪    Employee Emergency address and contact person details.  
▪    Employee Qualification and experience details.
▪    Asset issue to employee.  
▪    Documents submitted by employee.
▪    Employee Immigration information   
▪    Assets given to employee.
▪    Employees NCFM Exam Details.  
▪    Employee Training details.
▪    Employee History   
▪    Holidays Info (Fixed / Non-fixed)

  ▪    User Defined Leave types e.g. PL,SL   
▪    Leave Balance Details
▪    Leave Application
▪    Leave Approvals
▪    Leave rules   
▪    Monthly / Yearly Leave Carry Forward
▪    Indemnity, air ticket 

▪    Late Coming, Early going, Absence due to travel on Duty etc.   
▪    Employee Shift Manage
▪    Overtime Details   
▪    Overtime on Overtime
▪    Manual Attendance done By Employee details   
▪    Monthly / Yearly Leave Carry Forward
▪    Week of Adjustment (employee wise)

       ▪    User defined Salary Heads    
       ▪    Professional Tax Slab
       ▪    Pay slip Generation    
       ▪    Salary formula
       ▪    Create your own Salary Structures    
       ▪    Taxation, form 16,PayE, PF & ESIC ( as per Local region it will vary)
▪    Final Settlement  
▪    Superannuation
▪    Appraisal Process   
▪    New Recruitment
▪    Training Module   
▪    MIS Reporting

        ▪    New Requisition   
▪    Resume collection and Filter
▪    Job Opening  
▪    Interview Process defining
▪    Finalization of Candidate                                   
▪    Confirmation and Offer Letter
▪    To do in out entry  
▪    Event Posting and viewing
▪    Leave Applications  
▪    Leave Status
▪    Loan Applications  
▪    Loan Status
▪    Attendance Regularization  
▪    Change Shift
▪    Claim   
▪    Pay slip 

     ▪    Training Master
▪    Training provider
▪    Notification of trainee  
▪    Approval of Training HR/ HOD
▪    Feedback Trainee and Trainer    

▪    Notification of employee Info update  
▪    Contain Inbox, My messages in user portal
▪    Notification of increment, Leave etc  
▪    Send mail , greeting from user portal
▪    Email salary pay slip  
▪    Remainder for NCFM , Probation